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Mei checks every supplier invoice against your purchase order and against what your warehouse actually took in. Short deliveries and price differences surface line by line, while you can still do something about them.
Built for distributors, wholesalers, and food suppliers taking deliveries every day
THE LEAK
The office matches the invoice to the purchase order. The signed delivery order that says two cartons short is in a folder in the warehouse. The short delivery gets paid.
A line comes in above the agreed price. On a forty-line invoice with payment due, nobody is comparing unit prices back to the purchase order, so the increase sticks.
Weeks of delivery orders, purchase orders and invoices reconciled by hand, chasing credit notes for shortages your supplier has long since forgotten.
FEATURES
Your team confirms what arrived against the open purchase order in the FlowGo receiving app, at the loading bay, while the driver is still there.
Mei reads the invoice line by line and maps each one to your item codes, however the supplier words it. What she can't map is flagged, never guessed.
All three quantities on one row, with PO price against invoice price. Matched lines are marked matched, so a clean invoice takes seconds to approve.
Short deliveries, over-deliveries, unmapped items and prices above the agreed PO price are flagged on the line, with the difference stated and a resolve action beside it.
Deliveries against the same PO roll up: two drops of 20 read as 40, not two mismatches. Lines already billed on another invoice get flagged before you pay twice.
Mei prepares and flags, your team decides. On submit, the cleared invoice lands in AutoCount, SQL Account, QuickBooks, SAP, Xero, or Biztory.
HOW IT WORKS
The lorry arrives and your team confirms what came in against the open purchase order, including partial drops and repeat deliveries.
When the supplier's invoice comes in, AI extracts every line and maps it to your item codes, pulling suppliers and items from your accounting system.
Ordered against received against invoiced, on quantity and on price. Lines that agree are marked matched; everything else becomes an exception.
Your team works the flagged lines, resolves what needs resolving, and submits. The cleared invoice posts to your accounting system.
Already using Lizzie for AP? Mei adds the receiving check before those invoices post →
PRICING
Simple, transparent pricing per company. Inventory code AI matching is included on every plan.
AI purchase order creation is available on any plan for RM600/month.
Also available: extra AI rules characters RM100/month (1,000 more on Starter, 2,000 on Growth, 3,000 on Enterprise) • SQL / AutoCount on-premise middleware RM100/month per entity • AI customization RM1,200/day.
FAQS
It is the check that what you ordered, what you received, and what you were billed for all agree. Mei compares every line on quantity across the purchase order, the receiving record, and the supplier invoice, and on unit price between the purchase order and the invoice.
Hand-checking usually compares the invoice to the purchase order, because that is the document sitting in the office. The delivery order is in a file in the warehouse. Mei brings all three together automatically and checks every line, not just the totals or the lines someone has time to spot-check.
They open the purchase order that is already waiting for them and confirm what came in. There is nothing to type from scratch and no codes to remember, which is the whole reason receiving lives in an app rather than in a message thread.
The line is flagged with the difference spelled out: over-delivery, short delivery, unmapped item, or an invoice price above the purchase order price. Several deliveries against one order roll up first, so two drops of 20 read as 40 received rather than as two mismatches. You resolve the exception on the review screen, and nothing reaches your accounting system until you submit.
Plenty of orders get placed over the phone. Mei still reads and maps the invoice and shows it against what was received, so you keep the receiving check even when the paperwork started informally.
Nothing stops — Mei keeps matching your invoices. Extra pages are billed in blocks of 500: RM400 on Starter, RM300 on Growth, RM275 on Enterprise. If you are regularly over quota, moving to the next plan usually costs less.
Yes. AI purchase order creation is an add-on to any Mei plan at RM600 per month, so the order Mei matches against can be raised in FlowGo rather than keyed in by hand.
AutoCount, SQL Account, QuickBooks, SAP Business One, Xero, and Biztory, supporting both cloud and on-premise systems.
We treat your data as private and bank-grade security controls protect it. We will never share information with third parties without permission. FlowGo is also certified to ISO/IEC 27001:2022 for information security management.
Every week without the check is another invoice paid on trust. Mei matches every line before the payment goes out.
Cancel anytime • Works with the accounting system you already run